Job Description

Real Estate Legal Assistant

About the Role:

A well-established, award-winning commercial law firm recognized among the Best Companies to Work For by U.S. News & World Report for both 2024 and 2025 is seeking a Legal Assistant to join its Real Estate practice. With a legacy of excellence since 1973, the firm operates nationally with international affiliations and offices in Florida, New York, New Jersey, and Washington, D.C.

The firm is known for its collaborative, creative, and growth-focused culture, as well as its commitment to exceeding client expectations. Employees benefit from individualized training, industry-leading software tools, and an inclusive, supportive workplace environment.

Why This role is attractive?

• National Recognition: Part of an award-winning law firm celebrated for its culture and client service.
• Comprehensive Benefits: Employer-paid benefits, mental health coverage, 401(k) match, and wellness programs.
• Employee Well-Being Focus: Active committees dedicated to health, wellness, and work-life balance.
• Professional Development: Access to above-industry-standard software training and ongoing career growth opportunities.

Key Responsibilities:

Scheduling & Calendar Management

• Coordinate client appointments for attorneys and paralegals.
• Maintain attorney calendars, arrange conference calls, virtual meetings, and in-person meetings.
• Arrange occasional business travel.

Documentation & Review

• Review attorney bills, finalize for client submission, and follow up on payments.
• Prepare, track, and send documents, including certified mail and courier deliveries.
• Draft retainer agreements for attorney or paralegal finalization.
• Open, screen, and route incoming mail; maintain document filing in Filesite.

Communication & Clerical Support

• Screen calls, visitors, and client inquiries.
• Maintain, open, and close legal files with detailed matter information.
• Prepare monthly attorney expense reports using Chrome River.
• Manage real estate files in SoftPro, order lien/title searches, and send welcome letters.
• Communicate with buyers, sellers, title companies, realtors, and vendors, providing exceptional customer service.
• Prepare closing binders for complex commercial real estate transactions.
• Conduct property research using online public records databases.

Qualifications:

• Minimum of 2 years experience as a Legal Assistant in a law firm or corporate legal department, with a focus on real estate.
• Strong interpersonal skills for direct client interaction.
• Excellent grammar, spelling, and clerical skills.
• Highly organized, self-motivated, and able to prioritize in a fast-paced environment.
• Working knowledge of real estate, legal terminology, and Microsoft Office Suite preferred.

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