Job Description

Company Overview:
Our client, a global real estate firm, is seeking a highly organized and personable Office Administrator to work on site in order to support the operations at their stunning new location in NYC - Midtown West. This role offers a dynamic opportunity for individuals with strong interpersonal skills, a passion for real estate, and an interest in working in a fast-paced, luxury-focused environment.

Position Overview:
s the On-Site Office Admin, you will be the first point of contact for clients and guests, ensuring smooth day-to-day operations while assisting the sales team. You will gain hands-on experience in real estate administration, customer service, and office coordination, making this an excellent stepping stone for those interested in the industry.

Key Responsibilities:

• Warmly greet and welcome guests, providing a professional and inviting atmosphere.
• Coordinate property tours, prepare guests for appointments, and ensure a seamless client experience.
• Handle inquiries (in-person, email, phone), provide follow-ups, and schedule appointments.
• Maintain and update the client database with accuracy and efficiency.
• Oversee minor operational tasks to keep the sales gallery and model residences in impeccable condition (e.g., coordinating flower deliveries, IT support, housekeeping ).
• ssist the sales team and project managers with administrative tasks and communication.
• Provide general support to the Sales Director and broader team as needed.

Qualifications & Skills:

• Prior experience in hospitality, retail, event planning, or office administration is preferred but not required-real estate experience is a plus.
• Strong interpersonal and communication skills (both verbal and written).
• Excellent organizational abilities and keen attention to detail.
• bility to multitask and adapt to a fast-paced work environment.
• Professional demeanor and reliability, with the ability to handle confidential information responsibly.
• vailability during the required schedule (Monday - Friday, 10 AM - 6 PM).

Job Tags

Contract work, Work at office, Monday to Friday,

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