Job Description

Job Description

Job Title: Real Estate Executive Assistant

Location: Henderson, NV

Company: M Square Commercial

M Square Commercial is a dynamic real estate brokerage firm dedicated to identifying and executing high-quality development opportunities across multiple markets. We are committed to strategic growth, meticulous research, and delivering exceptional value to our clients and partners.

We are seeking a proactive and highly organized Real Estate Executive Assistant to support the leadership team in day-to-day operations. The ideal candidate will be detail-oriented, resourceful, and capable of managing a wide range of administrative, organizational, and client-facing responsibilities. This role is ideal for someone who thrives in a fast-paced environment, enjoys multitasking, and is eager to grow their career in commercial real estate.

• Provide direct administrative support to executives, including calendar management, scheduling, and meeting coordination.
• Prepare, edit, and proofread correspondence, presentations, and real estate documents.
• Maintain organized records, files, and databases related to properties, clients, and transactions.
• Assist in preparing marketing materials, proposals, and property overviews.
• Coordinate property tours, client meetings, and site visits.
• Research property ownership, zoning classifications, and market data as requested.
• Support due diligence efforts by gathering property information and assisting with documentation.
• Manage phone calls, emails, and client communications professionally and promptly.
• Track expenses, invoices, and reimbursements for the executive team.
• Assist with special projects and provide general office support as needed.
  

• Minimum 2 years of administrative or executive assistant experience (real estate or related industry preferred).
• Strong organizational and time-management skills with the ability to prioritize tasks.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint); familiarity with CRM or real estate software is a plus.
• Detail-oriented with strong follow-through and problem-solving skills.
• Professional demeanor and ability to handle confidential information with discretion.
  

• Direct exposure to the commercial real estate industry.
• Opportunity to work closely with experienced executives and brokers.
• Collaborative, entrepreneurial work environment.
• Room for professional development and long-term growth.
  

• Please send your resume and a brief cover letter outlining your interest in the position to bmegrath@msquarecommercial.com with the subject line: Executive Assistant Application – M Square Commercial .

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